As a manager, it’s up to you to delegate tasks effectively among your employees to ensure the fairness of the workplace. If you manage your own business, then you will know that it is almost impossible to do everything yourself, which is why delegating tasks is so important.
Throughout this blog, we will cover how you can delegate tasks effectively as a manager, why it’s important, and much more.
What Does It Mean to Delegate Tasks?
Simply put, to ‘delegate’ a task means to assign a certain job role to someone else within the business. Many managers choose to delegate tasks when they feel overwhelmed with tasks or simply feel they could benefit from some extra support.
However, on the other hand, you have some managers who choose to avoid delegating tasks for a range of reasons, such as:
- They don’t have the time to explain the task
- They feel bad giving their employee more work to complete
- They don’t believe that anyone can complete the job as well as they can
If you are a manager and feel stressed, overwhelmed, or busy 24/7, you might just benefit from delegating tasks.
Why is it Important to Delegate Tasks?
Did you know that CEOs who delegate tasks see a 33% increase in revenue? There are many reasons why it is important to delegate tasks. For example, delegating tasks is a great way to increase productivity and efficiency.
This is because delegating tasks allows employees to focus on what they do best so that all work can be done faster and more efficiently. Here are 5 more reasons why it is important to delegate tasks:
- Prevents burnout: Delegating tasks to employees takes the load off your shoulders to allow you to continue with more important tasks. Doing this increases productivity and prevents burnout.
- Skill development: Delegating tasks allows others to develop their skills and take on more responsibilities.
- Improve trust and collaboration: When you delegate tasks to employees, you are demonstrating that you trust them to complete certain tasks.
Overall, delegating tasks is important to allow for a healthy, happy working environment. Not only does it provide you as a manager with benefits, but it also shows employees that you trust them to take on tasks.
How Can You Delegate Tasks Effectively as a Manager?
Now that you have a better understanding of what it means to delegate tasks and why it’s important, let’s discuss how you can delegate tasks effectively as a manager.
Delegating tasks can build trust and help you achieve your goals. Here is a step-by-step guide on how you can delegate tasks:
Step 1- Understand the Team’s Strengths and Weaknesses
The first and most important step in delegating tasks is to understand your team’s strengths and weaknesses. Start by ensuring that you have a thorough understanding of the task and its requirements.
Understanding your team more will allow you to delegate tasks to the right person for the job. Consider how the task will provide opportunities for your employees too.
Step 2- Match the Tasks to the Right Employees
Once you have a better understanding of your team’s strengths and weaknesses, you want to match the task to the right employee. This is important because it ensures that each employee is working on a task that aligns with their skills and abilities.
When assigning tasks to your employees, there are a few things you need to consider, such as:
- The employee’s experience and skill level
- The employee’s workload: Do they have enough time to take on extra tasks?
- Whether or not the employee is motivated to complete the task
Step 3- Clearly Explain The Task
Now that you have assigned a task to the appropriate employee, it’s important that you thoroughly explain to them everything they need to know. This should include deadlines and what you expect them to do.
Providing your employees with a clear explanation of what you expect them to do and the timeframe you expect them to complete the task, will help to remove any confusion to ensure everyone is on the same page.
And there you have it—a step-by-step guide on how you can delegate tasks as a manager. Make sure that you carry out regular check-ins with your employees to ensure they don’t have any questions.
3 Delegation Tips for Managers
As briefly discussed before, delegating tasks is a great way to share responsibility with other members of your team and increase productivity within the workplace. Here are 5 tips you can use when delegating tasks:
1- Patience is Key
When delegating tasks, it is important to remember that patience is key. Not everyone will be able to complete a task as quickly as you may be able to, which is why you must be patient with your employees.
You may put off delegating tasks as you think you’re better and quicker at completing them. However, it would benefit you and your business if you delegate tasks to ensure you can continue finishing your tasks while allowing others to take some on for you.
This way the tasks can be completed to the highest standard as no one is rushing to finish them.
2- Allow for Failure
If you are a manager who likes everything to run smoothly and you’re a bit of a perfectionist, you may avoid delegating tasks.
However, it’s important that you delegate tasks to employees even if things don’t go to plan. The worst that can happen is they fail to complete the task… but it’s not the end of the world!
Simply sit them down and see what went wrong and what you can do to help. Doing this can improve employees’ confidence and show them that mistakes are okay and that learning from them is what counts.
3- Make Sure to Give Feedback to Your Employees
Feedback is so important when it comes to delegating tasks. It helps employees understand:
- How they performed
- What they did well
- Where there might be room for improvement
When you provide constructive feedback, you’re not just showing them how to do things better next time, but also demonstrating to them that you trust their abilities.
Delegate Tasks Effectively With MOVE
If you are a manager or a business owner who struggles to delegate tasks or you’re looking for that extra bit of support, then we at MOVE can help you. We understand that running a business can be hard, and with a business comes a lot of responsibilities.
This is why we offer a wide range of services to help you and your business thrive. From business coaching sessions to online meetings and mastermind sessions, we have everything you need to grow your business in one place!
For more information on the services we offer or to become better at delegating tasks, don’t hesitate to contact us today at 07852 970 718. We look forward to hearing from you!
Mark is a multi-award winner in business networking and relationship building. He is passionate about coaching and mentoring business owners and professionals through 1-1 & group coaching, team performance workshops and group mastermind sessions.