What Are The 4 P’s of Time Management

by | 1 Jan 2025 | Blog

What Are The 4 P's of Time Management?

Did you know that investing 10-12 minutes in planning your day can save you up to two hours of your time? (According to Brian Tracy)

Running a business can be difficult, and there is plenty to consider when managing a team. One major thing to consider is time management – but why is it so important, and how can you manage your time effectively?

Read on to learn more about time management, including why it’s so important and what the four P’s of time management are.

 

Why Time Management is a MUST

Time management is a must for everybody in the workplace, from managers to employees. There are many reasons why time management is important. For example, the more you manage your time effectively, the more time you have for other activities.

But why is it so important? Well, first of all, the better you manage your time, the more time you’ll have for the activities you love!

Not only does managing your time correctly improve your work-life balance and allow time for hobbies and activities, but it also improves your mental health and well-being.

Having effective time management helps you to prioritise your work and hit targets, allowing you to achieve bigger and better results.

Managing your time is essential in reducing procrastination. This happens when you don’t manage your time effectively. Poor time management causes distraction, which is why it is important to feel in control of your workload.

 

Exploring the 4 P’s of Time Management:

Now that you understand the importance of time management, let’s explore the four P’s of time management – prioritisation, planning, productivity and positivity.

 

1- Prioritisation

So, we have spoken about the importance of time management, but how can you manage your time correctly?

It’s simple – start prioritising! If you are given certain tasks that need to be completed by the end of the month but don’t know where to start, all you need to do is prioritise those tasks. Doing this will allow you to get all of your allocated tasks done in a timely manner.

For example, work out what tasks need to be completed first, whether this is due to the longevity/ complexity of the task or whether it is due at an earlier date.

It’s always best to get the challenging tasks out of the way first and then move on to the next. Not only does prioritising help us to complete work on time, but it also leaves time for other activities outside of work, which is just as important as making time for your work.

 

2- Planning

There are many things you can do to manage your time and get something done at the same time, such as keeping a diary or a to-do list. Giving yourself a list and sticking to it will allow you to complete work in the correct time frame.

Planning ahead gives you plenty of time to complete any outstanding tasks, allowing you to get everything done to ensure you are meeting deadlines. Investing in a planner or apps, such as Google Calendar, is a great way to stay organised and plan ahead.

If you are someone who owns your own business but you find you are struggling to manage your time efficiently, there is also a solution for you.

MOVE Business coaching works with business owners in creating the correct plan suited to you to ensure that everything runs smoothly. At MOVE, we also express how you will be kept on the right path in order to reach your goals.

 

3- Productivity

Using certain tools and techniques means that you can increase your productivity in the areas where you want to get things done more quickly.

Not only does this help get tasks done in a timely manner, but it also leaves you more time to focus on your own happiness. There are many techniques that you can follow to improve your productivity, such as:

 

Incorporate Breaks:

If you have a plan to do 20 minutes of work with a 10-minute break, this will allow you to stay focused on your tasks. This is because working non-stop without a break can cause you to lose focus and motivation, therefore not completing your work to the best standard.

A great way to incorporate breaks is by using the Pomodoro Technique to boost productivity. This technique is a great way to improve productivity and focus. It is used to break down tasks into manageable ones and build a sense of accomplishment.

 

Split Your Tasks:

This is helpful if you have been given a certain amount of tasks to complete. For example, splitting your tasks into small chunks and focusing on each task individually will allow you to concentrate better as well as get tasks done quicker.

Now that you have a better understanding of the different tools and techniques that can be used, using them in your everyday life will make a difference to your productivity.

 

4- Positivity

When it comes to completing work in the correct time frame, it is important to maintain a positive attitude. If you spend more time reflecting positively on what you have achieved rather than the amount of work you have to complete, this will give you the boost you need to do well in the rest of your workload.

However, if you feel that no matter how hard you try, you just can’t seem to remain positive, then MOVE has just the solution. Juggling a business and social life can become lonely, which is why we offer a variety of services to help encourage businesses to thrive.

We offer a variety of services for customers, such as help and support (whether it be online or in person through our MOVE Netwalking services) or offering a safe space for customers to get the help they need.

At MOVE, we believe that maintaining a healthy balance between business and lifestyle is essential, which is why we want to see people doing better in their:

  • Business
  • Mental and physical well-being
  • Relationships (at home and in social circles)

 

Conclusion

Following the 4 P’s will allow you to manage your time effectively as well as ensure that you have a healthy balance between your work life and social life.

Moreover, we at MOVE can help you improve your business growth as well as receive the right help and support your business needs to develop and grow.

So, just remember if you are ever struggling with managing your time effectively and feel you have no time left, there is always a solution. Remember, don’t give up.